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What Fleet Operators teams need most
WHAT WE BUILD
Dealer & mobility platforms
Fleet & Driver Records
One record per vehicle and driver, with assignment history and current status.
Preventive Maintenance Scheduling
Service intervals set by mileage or hours, with due work visible ahead.
Fuel & Cost Tracking
Fuel, repair and downtime costs roll up to the vehicle and the month.
Driver Compliance Documents
Licenses and medical cards carry expiry dates and block assignment when lapsed.
Repair Request Approvals
Drivers and depot raise requests, and a manager approves before work starts.
Utilization Reporting
Idle days, active hours and cost per mile by vehicle and by depot.
Where Fleet Operators teams lose time
A fleet runs on records that are usually spread out. Vehicles, drivers, inspections, fuel cards and repair invoices sit with different people, and the answer to a simple question takes a morning. Service gets done when someone notices a mileage number, and compliance documents expire in a drawer.
The system we build puts each vehicle and driver on one record. Maintenance triggers from mileage or engine hours, repair requests go through an approval step, document expiry warns ahead of time, and cost per unit is available without a spreadsheet.
01
Service by memory
Preventive maintenance depends on someone remembering the last odometer reading, so intervals stretch and small faults turn into roadside breakdowns.
02
Documents expire quietly
A driver's medical card or license lapses while the vehicle is still assigned, and the gap is found during an inspection rather than before.
03
Cost per unit unclear
Fuel, repairs and downtime live in different systems, so nobody can say what a single vehicle actually costs to run each month.
HOW THE BUILD RUNS
OUR PROCESS
Step 01
Walk the workflow
We sit with the people who do the work and follow one job from first contact to final invoice. The gaps show up quickly once nobody is describing them from memory.
Step 02
Model the data
Bookings, orders, patients or jobs become one set of records with clear owners. We agree on the fields before any screen gets built.
Step 03
Build in stages
The costliest step ships first, usually the one where revenue or time leaks. Each stage goes live while the next one is being built.
Step 04
Hand over and support
Your team gets training, written runbooks and a support window. We stay close through the first month of real use, then step back.
SYSTEMS WE CONNECT TO
INTEGRATIONS
We build around what you already run. These are the systems we most often read from, write to, or replace one part of, without asking your team to start over.
Dealer management systems
Parts catalogs and fitment data
Payment and financing tools
Shop management software
Accounting exports
THE TARGET
40%
Faster Quote Turnaround
Target improvement after digitizing quote and approval steps.
THE EXPERIENCE
99.9%
Portal Uptime
Dealer and customer portals available during business hours.
THE COVER
<2s
Catalog Search
VIN and parts lookups that keep service desks moving.
THE HANDOVER
100%
Mobile Responsive
Showroom and service flows designed for phones first.
OTHER SPECIALTIES
Automotive & Mobility
QUESTIONS & ANSWERS
Questions about Fleet Operators
The questions that come up before a automotive & mobility engagement starts.
Can it pull data from telematics?
Yes, where the provider exposes an API or a data export. We map odometer, engine hours and fault codes into the maintenance rules so service triggers on real usage.
How are driver documents tracked?
Licenses, medical cards and training records carry expiry dates and an owner. The system warns before a date passes and blocks assignment where your policy requires it.
Do you support mixed fleets?
We do. Vehicles, trailers and equipment can be modeled separately, each with its own maintenance plan and cost view.
Can drivers report a fault from the cab?
Yes. A short form captures the vehicle, the symptom and a photo, and it lands with the workshop as a request rather than a phone call. The driver gets a status back, so they know whether to keep the vehicle in service.
How does a vehicle come out of service?
A status change takes it off the assignment list and blocks new trips, with a reason and an expected return date. The workshop sees it in the queue, and the depot sees which routes need covering before the day is planned.
Can a pool vehicle be booked by staff?
Yes. Pool cars can be listed with their availability, and the driver who takes one is recorded against the trip. Mileage and any defect report come back to the same record, so the next driver starts from a known condition.
HOW WE HELP
The wider team behind this work
Most specialty builds draw on more than one service line. One team, one scope, no handoffs between vendors.
Talk to us about fleet operators.
Tell us what your team runs today and where it breaks. A real person replies, usually the same day.
Start a conversation
Start a conversation
contact us
Let's Talk About Your Project
Scope the problem and its constraints
Review your current product and stack
Agree on timeline, team, and budget
Cover security and compliance needs
Plan integrations with your tools
Leave with a clear first milestone
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